Receptionist / Office Administration Assistant
Website Leita Steel (Pty) Ltd
Africa’s leading structural steel fabricator.
Receptionist / HR Administration Assistant Position:
We are looking for an experienced, self-motivated, meticulous and efficient Receptionist / Office Administration Assistant for the Structural Steel Construction Industry. Providing administrative assistance and ensuring the smooth operation of our day-to-day activities. Your exceptional customer-centricity, organisational skills, attention to detail and ability to multitask will be instrumental in managing various administrative tasks and maintaining effective communication within the company.
- Minimum 2 Years Experience in Reception / Office administration or related field.
Qualifications / Requirements:
- HR or related field is a plus.
- Proven experience as a receptionist or in a similar role. Experience in Steel Construction Industry is a plus.
- Excellent verbal and written communication skills.
- Professional and friendly demeanor with the ability to handle difficult situations with tact and diplomacy.
- Strong organizational and multitasking abilities, with exceptional attention to detail.
- Proficient in using office equipment such as computers, printers, and telephone systems.
- Proficiency in office productivity software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or equivalent applications.
- Familiarity with software suites such as Google Workspace (Docs, Sheets, Gmail, Calendar), or OpenOffice/LibreOffice suite.
- Ability to work independently as well as in a team-oriented environment.
- Familiarity with basic office management procedures and knowledge of general administrative tasks.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Greet and welcome visitors, clients, and employees with a warm and professional demeanor.
- Answer and direct incoming calls, taking messages and transferring calls when necessary.
- Manage the company’s main email inbox, responding to inquiries and forwarding messages to the appropriate individuals.
- Maintain the reception area, ensuring it is clean, organised, and well-stocked with necessary supplies.
- Assist with various administrative tasks including but not limited to data entry, filing, and document preparation.
- Coordinate and schedule appointments, meetings, and conference rooms.
- Handle incoming and outgoing mail, including sorting, distributing, and preparing packages for shipment.
- Assist in coordinating travel arrangements and accommodations for employees when needed.
- Collaborate with other departments to support their administrative needs and ensure smooth office operations.
To apply for this job email your details to firstname.lastname@example.org